Exhibitor’s Agreement

MAR-AMTA CONDTIONS OF CONTRACT: 

This agreement will serve as a formal agreement between the Mid-Atlantic Region-American Music Therapy Association (MAR-AMTA) and the organization above.   The undersigned agrees to utilize space provided by  The Princess Royale Oceanfront Hotel & Conference Center and agrees to the conditions, rules and requirements set forth in this document.  The completed agreement should be signed and returned with full payment of the fees, (as indicated on the confirmation form) by February 6th, 2015.   One free conference registration is included per merchandiser exhibitor booth. Schools may not register as a merchandiser exhibitor.  An 80% refund will be available if requested in writing by February 6th, 2015.  A 50% refund will be given after this date.  

USE OF SPACE:  Exhibits shall not extend into the aisles nor obstruct the view from adjacent booths. Nothing shall be posted on or otherwise attached to columns, walls, floors or other parts of the building or furniture. All activities must be confined to the assigned exhibit space of the exhibitor. Exhibitors shall not share space or sublet space without expressed consent of MAR-AMTA Exhibits Coordinator or designee. No alcoholic beverages will be permitted in the exhibits area. The exhibit area shall not be used for storage during open hours. All local fire and safety regulations will be enforced. Exhibitors are not permitted to provide their own electrical equipment.  Electricity must be ordered through Advantage Expo.

SECURITY:  MAR-AMTA will provide for the security of the exhibit area during set-up, meal times, and Thursday and Friday evenings. You are responsible for your booth when the exhibit hall is open.  The MAR-AMTA, its officers and the hotel DO NOT assume responsibility for the loss of exhibitor’s property due to theft, fire, accident or other causes.

DECORATING AND DRAYAGE SERVICES:  The basic decorating (pipe and drape) will be included in the cost of the exhibit space. Pipe and drape are being provided through Advantage Expo.  The standard booth size is 8’x10′ and includes one 6′ skirted table, two chairs, wastebasket and a sign.  If the exhibitor desires additional services/booth furnishings, the exhibitor may order these through Advantage Expo 412-789-5000.  The size of the booth may be reduced to 6′ x 8′ for non-merchandiser vendors if needed (schools, universities, associations).  Internships will receive a table space.  The Exhibitor assumes responsibility and agrees to indemnify and defend the Group and Ocean City Princess Royale Oceanfront Hotel & Conference Center and their respective employees and agents against claims or expenses arising out of the use of the exhibition premises.  The Exhibitor understands that neither the Group nor the hotel maintains insurance covering the Exhibitor’s property and it is the sole responsibility of the Exhibitor to obtain such insurance.

 

HOURS FOR EXHIBIT: (Subject to Change)

Set up Time: Thursday March 19, 2015 9:00 am –  2:00 pm

Exhibit Hours

Thursday March 19, 2015 2:00pm – 6:00pm & 8:00pm – 10:30pm
(Silent Auction and Exhibit Hall Spectacular Thursday evening)
Friday March 20, 2015 9:30am – 1:30pm & 3:00pm – 6:30pm
Saturday March 21, 2015 8:30am – 11:30am

Breakdown:

Saturday March 21, 2015 12:00pm – 2:00pm

Please Return the Confirmation Form and Signed Contract and payment to:

Carolyn Sonnen
726 Broadmoor Drive
Annapolis, MD 21409
carolynsonnen.mtbc@gmail.com

Thank you for supporting Music Therapy!